PRIVACY POLICY
1. Introduction
F50 League LLC is a Delaware Company with its principal place of business at One Liberty Plaza, 165 Broadway, New York, NY 10006 USA. We operate the Website.
When we use the words ‘we’, ‘our’ or ‘us’ in this Privacy Policy, we are generally referring to F50 League LLC, its subsidiaries, its parent company Oracle Racing, Inc. and any subsidiaries of such holding company, and any affiliates established and operated worldwide. Therefore references to us, may include: the owners and operator of the global SailGP series, event operators, SailGP-owned teams and other aspects of the control and operation of the SailGP series.
We are an international business committed to protecting your Personal Data. This Privacy Policy gives you detailed information on when and why we collect your Personal Data, how we use it and how we keep it secure. Please read this policy carefully alongside our Cookie Policy and our Data Retention Policy to understand our practices regarding your Personal Data and how we will treat it.
More information can be provided on request. Please see the ‘Contact and complaints’ section below. Capitalised terms are defined in the Appendix at the end of this Privacy Policy, or throughout where indicated with brackets and quotation marks.
2. Who we are
We operate a sailing league globally via a number of entities incorporated in several jurisdictions, including our parent company, Oracle Racing, Inc., incorporated in California, and other subsidiaries of Oracle Racing, Inc. incorporated in Europe, Australia, New Zealand and elsewhere. Most of our IT systems are located in the USA and operated by us or third party organisations who we contract to deliver these services on our behalf. We are a Controller of the Personal Data we process and are therefore responsible for ensuring our systems, processes, suppliers, People and partners comply with Data Protection Legislation in relation to this information.
Depending on the location where our services are provided, any entity in our group may be the Controller in relation to your Personal Data. For example, information may be originally collected by us but then transferred to and processed by other entities within our group to enable us to operate the Website, events and SailGP series in the manner we determine appropriate. We adhere to the same strict standards of data protection across our group, and have procedures in place to ensure your Personal Data, to the extent it is transferred between us, is transferred securely.
We are a global company, and the data we collect from you, including your Personal Data, may be stored, Processed, accessed in, transferred to, and subject to requests from law enforcement in, jurisdictions outside of your home jurisdiction, including but not limited to the United States, Australia, New Zealand, Canada, the European Union, the United Kingdom, the United Arab Emirates, Singapore, Bermuda and other jurisdictions in which we or our service providers operate. Some of these jurisdictions, including the United States and Australia, may not provide levels of data protection equivalent to your home jurisdiction. We will take steps to ensure that your Personal Data receives an appropriate level of protection in the jurisdictions in which we Process it, including through appropriate written data processing terms and/or data transfer agreements.
If you are in the European Economic Area (“EEA”) and we Process your Personal Data in a jurisdiction that the European Commission has deemed to not provide an adequate level of data protection (a “third country”), we will implement appropriate safeguards to adequately protect your Personal Data, such as putting in place standard contractual clauses approved by the European Commission or other measures that has been approved by the European Commission as adducing appropriate safeguards for the protection of Personal Data when transferred to a third country. You have the right to obtain a copy with details of the mechanism under which your Personal Data is transferred outside of the EEA; you may request these details by contacting us as set out in the ‘Contact and complaints’ section below.
3. Our responsibilities as a Controller
For the purpose of the applicable Data Protection Legislation, we are the Controller of any Personal Data we Process. As a Controller, we are responsible for ensuring our systems, processes, suppliers and People comply with Data Protection Legislation in relation to the Personal Data we handle. We provide our People with training and require our People to comply with this Privacy Policy, our Cookie Policy and our Data Retention Policy when dealing with Personal Data.
We take Personal Data Breaches very seriously, and are required to notify applicable governmental bodies responsible for data protection should a breach occur; for example, the Information Commissioner’s Office if a Personal Data Breach occurs in the UK.
When using, collecting, storing, Processing and disclosing Personal Data, we follow the core data protection Principles underlying the Data Protection Legislation.
We have policies, procedures and records to demonstrate compliance with the Principles. Please contact us as set out in the ‘Contact and complaints’ section below for further information on these policies, procedures and records.
4. How we collect, use and disclose your personal data
Generally, we collect your Personal Data when you interact with us (for example, when entering into a relationship with us as a fan attending one of our events, a customer, a third party service provider or one of our People). However, from time to time we also need to collect Personal Data from third parties in connection with our relationship with you. We also look at how our users access and use our Website, so we can offer the best possible experience. Most of the Personal Data we collect is stored as part of our database, which is managed and controlled on our behalf by a third party supplier as a Processor.
For information about how long we hold your Personal Data, please refer to our Data Retention Policy. We will ensure we keep all Personal Data up to date and will archive and then permanently delete any Personal Data which is not necessary for us to retain.
The following tables, available by clicking the dropdowns, summarise how we collect, use and disclose your Personal Data:
SailGP Fans
| Types of Personal Data Collected | Methods of Collection | Purpose of Collection | Disclosure to Third Parties |
|---|---|---|---|
| Information such as: your name; your postal and email address; your phone number(s); information on tickets for SailGP events you have purchased; reviews and feedback you may provide to SailGP; financial information (e.g. bank details); photographs and images of you; photographs and images you may supply via social media or otherwise; information regarding your job and business. We may also Process sensitive personal data such as age; health details; racial origin; religious beliefs; and gender. | Your Personal Data will be collected from various sources including: when you contact us via email, telephone or in person; provide us with information as part of purchasing tickets and/or attending events; CCTV while on our premises; publicly available sources; and as part of broadcast footage, if you attend events (see below). | Your Personal Data will be used for the following purposes: to form part of the SailGP database; delivering and improving the services we provide to you; internal administration management purposes; fulfilling our contractual obligations (such as relating to SailGP ticket and marketing sales); fulfilling our legal obligations; and where you have given us your clear, unambiguous consent to do so, your Personal Data may be used to contact you about and provide you with: communications and/or marketing material for which you have specifically subscribed; to contact you about, and provide you with, the communications we think are relevant to your interests and business; and to enable you to take part in competitions offered by us. | Your Personal Data and sensitive Personal Data may be transferred to: • our third party service providers who support the operation of our business; • other parties involved in the delivery of services and/or events, for the purposes of fulfilling our contractual obligations; • other third parties such as our professional advisers, regulatory authorities and government departments; and • where you have given us your clear, unambiguous consent to do so, we may transfer your Personal Data to selected third parties to provide you with information about services we feel may interest you. We shall only transfer Personal Data to third parties which is limited to the relevant purpose and is adequately protected |
Service Providers
| Types of personal data | Collection | Purpose | Disclosure |
|---|---|---|---|
| Information such as: your name and business information; name and email address of your representatives; identification documentation; and payment details | Your Personal Data will be collected from you directly. Further information (e.g. to verify your identity) may be collected from third parties, such as publicly available sources. | Your Personal Data will be used for relationship management, to form part of our database, administration, to fulfil our contractual obligations and as required by law. | Your Personal Data may be disclosed to: our suppliers who assist us with the operation of our business; and other service providers, for the purposes of fulfilling our contractual obligations. We shall only transfer Personal Data to third parties which is limited to the relevant purpose and is adequately protected. |
Attendees of SailGP events
| Types of personal data | Collection | Purpose | Disclosure |
|---|---|---|---|
| Information such as: your name; email address/other contact details; your phone number; photographs and images of you, including video recordings and audiovideo recordings; and financial information (e.g. bank details). If you receive medical treatment on-site at one of our events, we may collect your health details, only to the extent required to administer treatment. | Your Personal Data is collected when you: sign up to attend the event; purchase SailGP tickets; enter promotional activities or other activation events maintained as part of the SailGP event. | Your Personal Data is used to: form part of the SailGP database; contact you about, and provide you with, the communications about the event and any future events; contact you and provide you with information about our services; allow you to purchase tickets; and allow you to attend a SailGP event. | Your Personal Data may be transferred, as part of an attendee list, to other attendees of the event and trusted professional parties who we operate the events with. This will include: event promoters and operators; commercial partners and sponsors of SailGP events; ticketing suppliers; and accreditation suppliers (as well as our medical services providers if you receive medical treatment at one of our events). |
Sailors and Athletes
| Types of personal data | Collection | Purpose | Disclosure |
|---|---|---|---|
| Information such as: your name; email address/other contact details; your phone number; photographs and images of you; and financial information (e.g. bank details); right to work; and right to travel, including travel documentation. We may also process sensitive Personal Data such as: health details; racial and nationality details; medical details, including anti-doping control; biometric data, including heart rate, VO2 max and other performance related data. | Your Personal Data is collected from various sources including: your contract or services; as part of insurance applications; from agents and/or legal representatives; notes and records kept during the term of your contract; from medical experts and advisors; from technical devices and aids used during SailGP including on board cameras, heart rate monitors and other devices; photographs and mages of you, your name and information about your sailing record and achievements may be used in our marketing and promotional material including our Website and materials we supply to commercial partners, prospects and suppliers; as part of accreditation application. | Your Personal Data is used to: enable you to take part in the SailGP series and any associated training; produce and broadcast the SailGP broadcast footage; for attendance at press conferences and other media events; for the promotion and marketing of the SailGP Series; to assess health and safety requirements and risk; effectively providing medical treatment if you are injured during racing or otherwise during an event; security; insurance; and publishing details of the Website. | Your Personal Data and sensitive Personal Data may be transferred, as part of an attendee list, to other attendees of the event and trusted professional parties who we operate the events with. This will include: event promoters and operators; commercial partners and sponsors of SailGP events; ticketing suppliers; accreditation suppliers; and broadcasters; media partners and journalists; insurers; travel partners; and regulatory authorities. Your medical data may be shared with medical service providers we engage to provide medical support and treatment at our events. |
Subscribers to the SailGP Newsletters, updates and other promotional material
| Types of personal data | Collection | Purpose | Disclosure |
|---|---|---|---|
| Information such as: your name; email address/other contact details; and your phone number. | Your Personal Data is collected when you: correspond with us by phone, e-mail our otherwise; subscribe to our newsletter; register via website; when you register and ‘opt in’ to receive: marketing/promotional material and details of events; provide us with Personal Data to enable us to contact you and let us know of your marketing preferences; and contact us via text message or similar messaging services; and contact us using our online forms. | Your Personal Data is used to: form part of the SailGP database; contact you about, and provide you with, the communications we believe are relevant to your interests and preference; provide you with our newsletter; provide you with information about our commercial partners and third party sponsors; provide you with information about any events; and contact you and provide you with information about our services. | Your Personal Data may be transferred to our third party service providers who support the operation of our business. Where you have given us your clear, unambiguous consent to do so, we may transfer your Personal Data to selected third parties to provide you with information about services we feel may interest you. We shall only transfer Personal Data to third parties which is limited to the relevant purpose and is adequately protected. |
Anyone who makes and enquiry or provides us with feedback via any media
| Types of personal data | Collection | Purpose | Disclosure |
|---|---|---|---|
| Information such as: your name; email address/other contact details; your phone number; photographs and images of you. | Your Personal Data is collected when you: correspond with us by phone, e-mail our otherwise; subscribe to our newsletter; register via website; when you register and ‘opt in’ to receive: marketing/promotional material and details of events; provide us with Personal Data to enable us to contact you and let us know of your marketing preferences; and contact us via text message or similar messaging services; contact us using our online forms; attend one of our SailGP events; and apply for and/or use accreditation offered by SailGP. | Your Personal Data is used to: form part of the SailGP database; contact you about, and provide you with, the communications we believe are relevant to your interests and preference; provide you with our newsletter; provide you with information about our commercial partners and third party sponsors; provide you with information about any events; contact you and provide you with information about our services; send you press releases and/or updates; enable you to attend SailGP events; provide you with access to employees and/or athletes of the SailGP series; and invite you to attend press conferences and other marketing and promotional events. | Your Personal Data may be transferred to our third party service providers who support the operation of our business. Where you have given us your clear, unambiguous consent to do so, we may transfer your Personal Data to selected third parties to provide you with information about services we feel may interest you. We shall only transfer Personal Data to third parties which is limited to the relevant purpose and is adequately protected. |
Users of our Website (including The Dock) and/or App
| Types of personal data | Collection | Purpose | Disclosure |
|---|---|---|---|
| Information such as: technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, type of device used to access our Website and the location of where you access our Website via a mobile device; information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our Website (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number; and your name and email address/other contact details including those you provided during The Dock registration, onboarding and account setting preferences. | Your Personal Data is collected when you: use our Website (e.g. browsing, searching); provide us with Personal Data to enable us to contact you and let us know of your marketing preferences; and contact us via email; contact us using our online forms; and liaise with any SailGP social media channels, including Facebook, Twitter and Instagram. | Your Personal Data is used to: form part of the SailGP database; tailor and enhance your user experience; improve the functionality of our Website; carry out consumer profiling and market research; ensure our Website caters to our users’ preferences; and where you have given us your clear, unambiguous consent to do so, your Personal Data may be used to contact you about and provide you with: communications and/or marketing material for which you have specifically subscribed; and to contact you about, and provide you with, the communications we think are relevant to you. To contact you about, and provide you with, the communications from our commercial partners and sponsors we believe will be relevant to you. | Your Personal Data may be transferred to our third party service providers who support the operation of our business and our commercial partners, including those who support the rewards offered on The Dock. Where you have given us your clear, unambiguous consent to do so, we may transfer your Personal Data to selected third parties to provide you with information about services we feel may interest you. We shall only transfer Personal Data to third parties which is limited to the relevant purpose and is adequately protected. |
Our People and People making applications to become our People
| Types of personal data | Collection | Purpose | Disclosure |
|---|---|---|---|
| Personal Data such as your name, address, contact details, education and employment history; background checks (financial and criminal); identification documentation; right to work status; information relating to next of kin/ dependents; and financial information including bank details and identifiers (e.g. National Insurance numbers). We may also Process sensitive Personal Data such as health details; racial origin; religious beliefs; and information about offences/ alleged offences. | Your Personal Data and sensitive Personal Data will be collected from various sources including: your application form/CV; recruitment agencies and websites; providers of background checks; notes and records kept for the duration of your employment (including absences, appraisals, disciplinary action); providers of occupation health services; and CCTV and security access devices. | Your Personal Data will be used for the following purposes: human resources administration; assessing suitability/eligibility and/or fitness to work; security; and training. Photographs and images of you, your name, and information about your education and employment may be used in our marketing and promotional material including our Website and materials we supply to commercial partners and prospects. | Your Personal Data may be transferred to our third party service providers who support the operation of our business; our group companies for the purposes of fulfilling our contractual obligations. We shall only transfer Personal Data to a third party which has been limited to the relevant purpose. |
5. Transfer of Data between Jurisdictions and use of suppliers
As an international business and global racing league, Personal Data may be transferred between our various offices worldwide due to, for example, our shared IT systems and/or cross border working. We also use a number of suppliers in connection with the operation of our business and they may have access to the Personal Data we Process for the purposes of supporting our business processes. For example, an IT supplier may see your Personal Data when providing software support or a company which we use for a marketing campaign may Process contacts' Personal Data for us.
In addition, we employ an external agent to manage our database on our behalf who will therefore have access to all of the Personal Data available to us. When contracting with suppliers and/or transferring Personal Data to a different jurisdiction, we take all appropriate steps to ensure your information is treated securely and the means of transfer provide adequate safeguards in accordance with applicable law.
6. Updating and correcting information
You may update or correct your Personal Data online in relevant membership areas or by contacting us as set out in the ‘Contact and complaints’ section below. Please include your name, address and/or email address when you contact us as this helps us to ensure that we accept amendments only from the correct person. We encourage you to promptly update your Personal Data if it changes. If you are providing updates or corrections about another person, we may require proof that you are authorised by that person to provide that information to us.
7. Your rights
You have a number of legal rights in respect of your Personal Data. These include:
- The right to ask for a copy of the Personal Data that we hold about you. The same right applies to any other person whose Personal Data you provide to us. We will require proof of identity and proof of authority if the request comes from someone other than the person whose Personal Data we are asked to provide. This will ensure we only provide information to the correct person. We normally expect to respond to requests within 30 days of receiving them.
- The right to withdraw consent to direct marketing and receipt of other electronic communications from us. You can exercise this right at any time and can update your preferences by asking us to do it for you.
- The right to withdraw consent to other Processing. Where the only legal basis for us Processing your Personal Data is that we have your consent to do so, you may withdraw your consent to that Processing at any time and we will have to stop Processing your Personal Data. Please note, this will only affect future activities and does not mean that Processing carried out before you withdraw your consent becomes unlawful.
- The right, if you consider that any of your Personal Data is inaccurate, to either correct it yourself or ask us to do it for you (see the section ‘Updating and correcting information’ above).
- In limited circumstances you may be able to require us to restrict our Processing of your Personal Data. For example, if you consider what we hold is inaccurate and we disagree, Processing may be restricted until the accuracy of the Personal Data has been verified.
- In some circumstances, for example, where we have no legal basis for retaining your Personal Data, or the retention of your Personal Data is causing you damage or distress, you may be entitled to require us to delete your Personal Data.
- Where our Processing is based on it being in our legitimate interests, your rights and freedoms, based on your particular situation, may enable you to object to our Processing.
- Where you have provided Personal Data to us electronically, you may be entitled to require us to provide that Personal Data to you electronically or to transmit it to another organisation.
Should you wish to exercise any of your personal rights outlined above, please send us a request using the details provided in the ‘Contacts and complaints’ section, below.
8. Children
If you are a child who is using our Digital Products or a parent of a child using our Digital Products, there are additional rules we adhere to, as set out in this section.
It is important to us for children to be able to enjoy the Website and our Digital Products in a responsible and appropriate fashion. We encourage parents and guardians to supervise their children's online activities by, for example, adopting parental control tools available from online services and software manufacturers that help provide a child-friendly online environment. These tools can also prevent children from disclosing online their name, address, and other Personal Data without parental permission.
Your child's privacy is important to us. We are committed to safeguarding children's Personal Data collected online, and to helping parents and guardians and their children learn how to exercise control over Personal Data while exploring the Internet.
If you are aged 15 or under, we will require permission from your parent or guardian in order for you to register on our Website, unless otherwise stated at the point of registration. If you are required to provide permission from your parent or guardian, you will be asked to supply the name and email address of a parent or guardian to whom a confirmation email will be sent. Your account will only become active once your parent or guardian has clicked on the link within the confirmation email to provide their consent.
If you are a parent or guardian and would like to review any Personal Data that we have collected online from your child, have this Personal Data deleted, and/or request that there be no further collection or use of your child’s Personal Data, or if you have any questions about this Privacy Policy or our practices, you may contact us as set out in the ‘Contact and complaints’ section below.
9. Security
We take appropriate measures to ensure our systems, processes, suppliers and People secure Personal Data and protect it from loss or unauthorised disclosure or damage. Please contact us as set out in the ‘Contact and complaints’ section below if you require further information regarding our approach to information security.
10. Cookies
Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website. For detailed information on the cookies we use and the purposes for which we use them see our Cookie Policy.
11. Why do we process your personal data?
We Process your Personal Data:
- for the purposes set out in section 4 of this Privacy Policy, above (‘How we collect, use and disclose your Personal Data’);
- where you have provided us with your consent to use your Personal Data (e.g. in the course of subscribing via the Website or App, or signing up to a competition or newsletter);
- where we are required or authorised by law to do so; and/or
- where it is necessary to pursue our legitimate interests in a way which is reasonably expected as part of the operation of our business, which is not detrimental to you and would have minimal impact on your privacy.
12. Links to other websites
We sometimes provide you with links to other websites, but these websites are not under our control. We will not be liable to you for any issues arising in connection with their use of your information, the website content or the services offered to you by these websites. We recommend you check the privacy policy and terms and conditions on each website to see how each third party will Process your information.
13. Changes to our privacy policy
We keep this Privacy Policy under regular review. If we make significant changes to this Privacy Policy that affect how we handle your Personal Data, we will let you know by email. Minor changes will not be notified. You can check our Privacy Policy at this page at any time. This Privacy Policy was last updated on the date noted beneath section 15, below.
14. Contacts and complaints
Questions, comments and requests regarding this Privacy Policy are welcomed and can either be made by email to contact@SailGP.com or in writing to us at: F50 League LLC, One Liberty Plaza, 165 Broadway, New York, NY 10006 USA; or F50 League GB Limited, 5th Floor 114A Cromwell Road, London, SW7 4ES, United Kingdom. Queries should be directed to our Data Protection Officer marked ‘FAO Data Protection Officer’.
We take complaints seriously and have detailed processes in place to handle them fairly. If you would like to make a complaint, please address it to us using the contact details for queries, above.
If you are not entirely satisfied with how we handle any complaint referred to us, you may wish to lodge a complaint with the Information Commissioner’s Office, the UK’s independent body set up to uphold information rights, or your local regulator where relevant. You can find further details as to how to do this at https://ico.org.uk/concerns/